Monday, August 15, 2016

Submission of Citations and Inspections


SUBMISSION OF CITATIONS AND INSPECTIONS
The FMCSA states in regulation §396.9 (d) (1) that the driver of a Commercial Motor Vehicle shall immediately mail, fax or otherwise transmit the inspection report to the carrier within 24 hours. PTL also requests that any citations and or written warnings be sent in within 24 hours.
With that being said, always make sure that the copies that you are sending in are clear and legible. If, during the inspection, you  receive a citation for any type of violation, you are also required to submit a copy of the citation (front and back) with the inspection report.
There are a couple of ways that you can submit these in a timely manner:
Fax to 270-753-1528 or 270-753-1530 ( ATTN: Gene Fielder). Either fax number will assure that the appropriate persons that handle these time sensitive documents will receive a copy.
Transflo the documents with a YELLOW DRIVER LOG COVER SHEET. This will come straight to driver services. If you do not have any YELLOW DRIVER LOG COVER SHEETS you can use a WHITE Trip SHEET. Enter ATTN: DRIVER SERVICES in the box on the lower left corner. If sending only the citation or inspection sheet  do not use a barcode. Then on the QUALCOMM  press create message and enter 21, MESSAGE TO DEPARTMENT,  and place an ‘X’ next to the number 9. Enter the 16 digit confirmation code. The code will normally be a combination of letters and numbers i.e. LV01-2ab3-d45e-6fg7. There may or may not be any dashes.
Fax or scan both sides of the citation. Be sure to sign your name on the citation where required.
Out of service “FIX IT TICKETS”:
a.   All OOS inspection reports must be signed and dated by the repairer.
b.  CA inspection reports must be signed by the repairer and a DOT Officer before being sent in. Note: If receiving an overweight or over length citation after you correct the problem have the DOT or any law enforcement officer sign the back. This can reduce the fine to $25 in most cases.
If, for any reason, there is a problem or question, call Gene Fielder in Services at Ext. 335 for assistance.
 
 
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Friday, August 5, 2016

DID YOU KNOW?

 
DID YOU KNOW?
 
 
You, as a PTL employee, are a part of the Murray-Calloway County Blood Bank Donor – Group Program?
There are 2 blood drives a year, usually January and July. This year our second Blood Donor Drive will be in September.  Blood Drives are normally held at the South Lot in the main conference room from 8:30 am until 4:30 pm. If you are unable to participate during the scheduled time, you may stop by the MCCH any time Monday through Thursday, 7:00 am until 4:00 pm to donate blood. 
 
Drivers, if you are in Murray waiting for your truck to be serviced or just waiting and have transportation to the Murray Calloway County Hospital, your participation would be greatly appreciated; you are included in this benefit.
 
The urgency of the need for blood is dramatized by the fact that about 5 percent of the population of the United States supply all the blood required by persons who need blood and blood component transfusions.
 
WHAT IS A DONOR-GROUP PROGRAM? 
Simply stated, it is a blood protection plan whereby   members of a group set up a program which allows you, PTL employee, to donate blood.
 
What are the advantages of group participation? Groups are offered benefits at a preferred rate of donations. Only a percentage of members of a group are required to donate. One member of a group not only covers himself and family members for a period of one year, but two to three other employees and their dependents who possibly cannot donate due to medical reasons.
 
Who is included in the group plan? You, your spouse, your children, your parents, your grandparents, your parents-in-law, your grandparents-in-law are all included for coverage when your group fulfills their obligation as agreed on the group plan.
 
Does membership in the plan cover all expenses related to transfusion? Your Membership eliminates the non-replacement fee charge for blood, but does not include technical-cross-matching and the administering cost incurred at the time of a transfusion.  Most insurance policies pay part or all of the technical and administrative costs.
 
If I am unable to give blood, will I be covered? Yes, As long as you are a member of a blood donor group and your group reaches their quota, you are covered.
 
Is the blood insurance restricted to the local hospital? No your coverage is good at over 4,000 American Association of Blood Banks hospitals across the United States.
 
Remember you are not giving blood you are giving the gift of LIFE! If you have questions contact Charlotte Cook in the HR Department or Janet at Murray Calloway County Hospital at 270-762-1119.

MOST ASKED QUESTIONS FROM DRIVERS

 
FREQUENTLY ASKED QUESTIONS
 
When do the fuel bonus quarters start and when do they payout?
Quarter 3: Started July 1st, Ends September 30th, Pays out October 21st.
Quarter 4: Starts October 1st, Ends December 31st, Pays out January 20th, 2017.
 
Can I get a fuel bonus as a trainee?
You absolutely can! However, it is a bit more difficult. Trainees usually spend a little more time off the road than OTR drivers as they transition from home to truck as well as moving through the training phases. The simple fact is that you have to come in and switch trucks twice before you go OTR and that transition mixed with going home can cause a slight hit on miles. More importantly, as a trainee you are new to the company and odds are you probably didn’t start the very first week of the quarter, thus you have lost that amount of time. For example if you start March 1st you shouldn’t even think about a fuel bonus because you would only have one month remaining to qualify and there is just no way to get that many miles in a month.
 
What if I don’t need fuel, do I have to stop at my fuel solution?
No, you do not have to stop at a fuel solution if you really don’t need fuel unless specifically told by someone that you do. NEVER fuel at a stop not in your fuel solution. As a rule of thumb, I would always call driver services if I were going to skip a fuel solution or needed fuel in an emergency situation. They can update your fuel solution to better accommodate your needs. If you skip a fuel solution and don’t call in, it will not affect your fuel compliance as long as your other stops are on your solution. However, it could cause a little bit of out of route miles because clicking your next stop on the dispatch function could take you a different way than what you may have gone had you stopped. Lastly, fuel compliance doesn’t affect your fuel bonus but is something that can be evaluated when submitting for a raise.
 
If my truck starts up to recharge my EPU batteries how can I keep my idle time down?
One thing we recommend is at the end of your run, before going to bed, if your batteries are not charged to 14.2 go ahead and let the truck idle to help charge your batteries all the way up. This may prevent the auto start feature from running as long or starting at all during the middle of the night. It will also allow you to get your cab to the desired temperature using the truck’s heat or air. Once desired temperature is achieved, pull the bunk curtains and engage the EPU system. It is made to maintain the sleeper temp not the entire cab. Also keeping the fan speed lower with the temperature set lower helps out. Parking in the shade when possible is also a good way to help as well. When using a microwave, crock pot, or coffee maker run the truck when using the device so it will not pull charge from the batteries. Lastly unplug things that do not have to be plugged in all the time.
 
How is home time calculated?
For each 6 days out you earn 1 day at home
 
Are weapons “guns” allowed in the truck?
No, DOT mandates states guns are not allowed in commercial motor vehicles, it is also a PTL policy not to have guns in the truck.
 
Can my child be a passenger inside of my truck?
No children under the age of 18 are allowed inside of the truck at any time. Call the Safety Department for passenger authorization
.
Can I have a dash mounted cell phone holder to record video while I’m driving?
Yes, you can have one, but remember if you are pushing buttons on the phone and are stopped by the police, the officer can still write you a citation for using a hand held device.
 
What is the payout structure for the sign on bonus?
Once a driver has gone solo they get the first $250 when they get 2,500 paid miles, another $250 at 30,000 paid miles, and the last $500 when they reach 60,000 paid miles. This takes roughly 6 months.
 
What are the miles needed for the driver referral bonus?  
There are two different types of driver referrals, experienced and trainee. You will always need to notify PTL recruiting with the driver’s name prior to their hire.
 
Experienced - If a company driver refers an experienced driver to come drive for us, they receive the following bonuses at their respective checkpoints: $250 when the referred driver reaches 2,500 dispatched miles; $250 when the referred driver reaches 30,000 dispatched miles; $250 when the referred driver reaches 60,000 dispatched miles.
 
If either driver quits during the 60,000 mile period, the referral bonus will not be paid.
 
Trainee - If you refer a new trainee, you will receive a one-time bonus of $100.00 when the trainee accepts their 1st dispatch in the P2 phase of training.

Wednesday, July 27, 2016

Cargo Theft in 1st Quarter of 2016

The number of truck cargo thefts in the U.S. increased in the first quarter of the year but the average value of each heist declined, according to a new report from the logistics security services provider FreightWatch International.
It recorded a total of 221 cargo thefts, an increase of 13% from the fourth quarter of 2015 and up 8% compared to the first quarter of last year. However, the average loss value per incident fell to $112.467, down 13% from the previous quarter and a 56% decline from a year earlier.
The decline in the average loss value, according to FreightWatch, is likely due to it recording no theft valued at more than $1 million in this latest quarter, versus two in the final quarter of 2015 and seven in the first quarter of last year.
It recorded a dramatic increase in the theft of building and industrial products by 222% from the fourth quarter of 2015 and by 263% from the first quarter of last year. FreightWatch also noted a correlation between geographical surges in stolen building supplies in states where the housing market continues to grow, most notably in Texas.
California ranked as the top state for cargo theft with 21% of total thefts, followed by Texas with 15% of heists. Florida ranked a close third with a 66% increase in thefts from the final quarter of 2015 followed by New Jersey at 13% and Georgia with 7% of thefts to round out the top five. Alabama made a notable appearance, ranking seventh with only 3% of total thefts but it experienced a 600% and 250% increase, from the 2015 fourth and first quarters, respectively, as 43% of its thefts were in the building and industrial category.
The most prevalent location for large-scale cargo thefts continued to be unsecured parking areas, identified in 89% of incidents in which a location type was declared. Thefts from warehouse/distribution center location types came in second with 6% of thefts and secured parking areas accounted for 5% of thefts.
·         Watch what you say: Don’t tell everyone what you’re hauling or where you’re heading. This includes social media and CB chatter.
·         Watch where you park: Try to park in well-lit, busy truck stop areas near buildings, fueling islands and restaurants. Backing up to buildings, fences and other trailers can make it harder for thieves to open your trailer doors.
·         Always be aware of your surroundings: This means always being aware of what’s around you whether you’re moving or parked. If you think someone is following or tailing you, try slowing down and switching lanes to see what happens.
·         Always padlock your trailer!

Monday, July 11, 2016

Submission of Citations and Inspections

SUBMISSION OF CITATIONS AND INSPECTIONS
The FMCSA states in regulation §396.9 (d) (1) that the driver of a Commercial Motor Vehicle shall immediately mail, fax or otherwise transmit the inspection report to the carrier within 24 hours. PTL also requests that any citations and or written warnings be sent in within 24 hours.
 
With that being said, always make sure that the copies that you are sending in are clear and legible. If, during the inspection, you  receive a citation for any type of violation, you are also required to submit a copy of the citation (front and back) with the inspection report.
 
There are a couple of ways that you can submit these in a timely manner:
Fax to 270-753-1528 or 270-753-1530 ( ATTN: Gene Fielder). Either fax number will assure that the appropriate persons that handle these time sensitive documents will receive a copy.
 
Transflo the documents with a YELLOW DRIVER LOG COVER SHEET. This will come straight to driver services. If you do not have any YELLOW DRIVER LOG COVER SHEETS you can use a WHITE Trip SHEET. Enter ATTN: DRIVER SERVICES in the box on the lower left corner. If sending only the citation or inspection sheet  do not use a barcode. Then on the QUALCOMM  press create message and enter 21, MESSAGE TO DEPARTMENT,  and place an ‘X’ next to the number 9. Enter the 16 digit confirmation code. The code will normally be a combination of letters and numbers i.e. LV01-2ab3-d45e-6fg7. There may or may not be any dashes.
 
Fax or scan both sides of the citation. Be sure to sign your name on the citation where required.
Out of service “FIX IT TICKETS”:
a.   All OOS inspection reports must be signed and dated by the repairer.
b.  CA inspection reports must be signed by the repairer and a DOT Officer before being sent in. Note: If receiving an overweight or over length citation after you correct the problem have the DOT or any law enforcement officer sign the back. This can reduce the fine to $25 in most cases.
If, for any reason, there is a problem or question, call Gene Fielder in Services at Ext. 335 for assistance.

Friday, July 8, 2016

A Day in the Life of a Fleet Manager


                                                         Day in the Life of Fleet Manager

Each Fleet Manager’s day starts off different as each of us handle the trucks on their board differently.  ETA/PTA’s (Estimated time of arrival/Potential time available) are the most important things for each fleet manager to make sure are correct on their board each morning. We all come in and check them and ask for updates from our drivers to make sure loads are met on time, get new appointments if needed, and keep everything moving. Have to say ETA/PTA’s are one of the most if not the most important things for each fleet manager.

                After checking one everyone’s ETA we then go thru our list of the things we need to accomplish each day, getting plans/swaps in place to get drivers home, getting the trucks that are having APU/EPU issues into shops so they can be fixed, getting drivers who are already training or want to start training into Murray to get a trainee, checking on trucks that are down along with some others while constantly checking ETA/PTA on the trucks.

                Working on getting drivers home daily is a very important task as a Fleet Manager. It is hard to promise a certain day at a certain time home but I work daily to work on getting my drivers there when they ask to be there.

                After going thru everything on my fleet each day at the end of the day before going home I will double check to make sure things are good before leaving for the day. A lot of stuff can happen in one night and might change it all and have to re-do it in the following morning so checking that ETA/PTAs are correct, trucks are out of the shop, swaps are still in good place to make it thru, along with other things are important to run my fleet efficiently.

                I believe that working with the drivers on my fleet each day and building that relationship with them has and is helping me to understand how to run my fleet efficiently and correctly and make sure that each and every driver that is on my fleet is taken care of to the best of my ability.
 Keshea Wadkins

Saturday, July 2, 2016

Logs FAQ

We are going to answer two frequently asked log questions:
 
1. Can the Log Department edit my logs?
Yes, 395.16 states authorized motor carrier personnel (log staff) can make edits to driver logs, as long as the original records are preserved. Also, 395.30(a) states the motor carrier is required to ensure accurate log records.
2. How do I edit my own logs?
See page 10 in your Qualcomm training and reference manual. There is also a video preloaded on your Qualcomm. You can get to the video from the home page tap the white arrow on the right side of the screen; then tap the MCP TRAINING PROGRAM at the bottom of the screen. Choose HOURS OF SERVICE. You can choose to watch the lesson you want. Lessons are interactive.
 
EDITING LOGS TO CHANGE STATUS FOR A TIME BLOCK
1. To edit logs tap approve tab.
2. Tap the status record to edit. This will cause the status line to highlight and the edit button will light. NOTE: Editing drive time line 3, or off duty driving line 5 is not allowed.
3. Tap the Edit button
4. Tap the arrow next to the window beneath the word original.
5. Select the new status from the drop down box.
6. Note a reason (Required). Tap the arrow in the note bar. Why are you making the edit? -Type “ERR” (short for ERROR).
7. Tap OK
 



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