SUBMISSION OF CITATIONS AND INSPECTIONS
The FMCSA states in regulation §396.9 (d) (1) that the driver of a Commercial Motor Vehicle shall immediately mail, fax or otherwise transmit the inspection report to the carrier within 24 hours. PTL also requests that any citations and or written warnings be sent in within 24 hours.
With that being said, always make sure that the copies that you are sending in are clear and legible. If, during the inspection, you receive a citation for any type of violation, you are also required to submit a copy of the citation (front and back) with the inspection report.
There are a couple of ways that you can submit these in a timely manner:
Fax to 270-753-1528 or 270-753-1530 ( ATTN: Gene Fielder). Either fax number will assure that the appropriate persons that handle these time sensitive documents will receive a copy.
Transflo the documents with a YELLOW DRIVER LOG COVER SHEET. This will come straight to driver services. If you do not have any YELLOW DRIVER LOG COVER SHEETS you can use a WHITE Trip SHEET. Enter ATTN: DRIVER SERVICES in the box on the lower left corner. If sending only the citation or inspection sheet do not use a barcode. Then on the QUALCOMM press create message and enter 21, MESSAGE TO DEPARTMENT, and place an ‘X’ next to the number 9. Enter the 16 digit confirmation code. The code will normally be a combination of letters and numbers i.e. LV01-2ab3-d45e-6fg7. There may or may not be any dashes.
Fax or scan both sides of the citation. Be sure to sign your name on the citation where required.
Out of service “FIX IT TICKETS”:
a. All OOS inspection reports must be signed and dated by the repairer.
b. CA inspection reports must be signed by the repairer and a DOT Officer before being sent in. Note: If receiving an overweight or over length citation after you correct the problem have the DOT or any law enforcement officer sign the back. This can reduce the fine to $25 in most cases.
If, for any reason, there is a problem or question, call Gene Fielder in Services at Ext. 335 for assistance.
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